Call to Order:
President Toni Pantier called the meeting to order at 5:45 p.m.  Members signed in:
Sara Fisher, Lucinda Francis, Toni Pantier, Robbie Duck, Donna Walker, Alicia Steer, Doni Hinton, Marcia Rains, Cindy Hodges

We looked into the June ‘07 minutes to address a question about the Nicholas Green scholarship and we were reminded that we had allotted $625.00 to the scholarship.

Donna Walker will send Toni information regarding how the $625.00 will be divided.  We will amend the minutes if we need to after we receive this information.

Minutes were amended to correct the Bank in Tulsa’s name to Bank of the West.

Recording Secretary:
Lucinda read the minutes for August 29th and September 25th.

Amendments were made:
Minutes were amended to correct the Bank in Tulsa’s name to Bank of the West.

Doni made an amendment to the Treasurer’s Report by adding Coalgate Public Schools back onto the outstanding invoice list for Spring Conference ‘07.

We looked into the June ‘07 minutes to address a question about the Nicholas Green scholarship and we were reminded that we had allotted $625.00 to the scholarship.

Donna Walker will send Toni information regarding how the $625.00 will be divided.  We will amend the minutes if we need to after we receive this information.

A motion was made by Lucinda that the minutes be accepted with the amendments and Doni seconded the motion to accept the minutes.

Corresponding Secretary:
Sara reminded us that we will begin to send the newsletter to current membership via email if we have an address.  If we do not have the email address for a member, we will mail the newsletter.

Foundation report:
This report was amended to show that the current balance is $2,945.06 and that $1000 of that is already promised to an applicant.

Treasurer’s Report:
Our beginning balance from 9/25/07 was $27,959.26.  Luncheon tickets from Encyclomedia and membership dues brought in $1,615.00 which brought our balance to $29,574.26.

Expenses included NAGC Reimbursements, Gifted Oklahomans’ Foundations, Inc., SELPSO: EM luncheon reimbursement, and postage for a total of $3, 741.60.

The current balance on hand is $25, 832.66.

Outstanding invoices include those from Jones Public Schools, Coalgate Public Schools, Achilles, Janie Essary.

Doni shared that a $5.00 adjustment was made on a deposit.

Tory Clower’s parents have not been reimbursed for the amount of a scholarship for  camp CONA which they funded initially for Tory.  Doni will send a check this week.  The check will be in the amount of $440.00 to Pam Clower.

Robbie made the motion that the October financial report be amended and accepted.  Sara seconded the motion.  Motion carried.

Doni will get the names of 2 other parents who are due reimbursement for summer camp in the amount of $380.00 each.  The parents belong to students Zoe Kelly and Victoria White.

Newsletter Report:
Toni requested that we spotlight a student in our newsletter.

Board members will check on the possibility of a student doing the web page quarterly.

Family factoid page needs some additions from board members.  Each will supply a few.

Advocacy Committee Report:
No report.

Parent Committee Report:
No report.

Curriculum Committee:
Alicia wrote a couple of articles regarding curriculum and Toni Pantier thanked her for her effort.

Alicia has a form that we can look at to create a donor card for our foundation.

Kristy suggested that Lucinda and Alicia look at state associations’ booths at NAGC when they are in Minneapolis this month to find ideas for donor forms and soliciting funds.

NAGC web site is a place we can look at state affiliates’ web sites.  We can glean donor information from these sites.

Special Populations:
No report.

Awards:
Kristy has 2 outstanding service award nominations.

Technology:
No report.

State Department:
All of child count is in.
Compilation of data and annual report will be forthcoming.

Spring Conference:
We have a speaker, 4 vendors and 64 people registered to attend at this point.  Doni’s school is coming to a Zambuku presentation.  The deadline is December 1st for presentation applications.  The conference is February 22 at UCO.  Kristy and Sara will work together to come up with entertainment for the conference.

Donna Walker says she will check with Many Glow regarding using their writing/art from Get the Lead Out for our Spring Conference displays.

Toni asked Kristy to contact Bertie Kingore to do an article for the newsletter.

By-Laws:
Kristy will be emailing the by-laws to us so we can read and make changes on them before the next meeting.  Kristy is using a NAGC format where 1 column is a current by-law and the right column is proposed.  Kristy will email to the board before it is mailed to the general membership.

New Business:
Lucinda and Alicia will share something re: NAGC during the email conference.  The email conference will be January 29th.  There was discussion about setting up a conference call.
Donna Walker shared an idea for Summer Spectacular and about the new teachers’ conference in 2003 when new teachers were invited to a workshop at Roosevelt Elementary in Norman to give new teachers a venue to hear about gifted education.

Other Business:
Donna W. asked a question about Gifted Oklahomans’ Foundation and their purpose.  The board explained that OAGCT had been asked to take the foundation over and oversee it.  The idea originally was to grow the number of teachers who sought professional development.  Now it’s specifically for teacher who are working on their doctorate.  The board feels that it should be for other kinds of education as well.

Toni has specific questions from the board to ask Debbie Hull.

Toni reminded us how to respond to the email meeting.

Adjourned:
The meeting was adjourned at 7:30 p.m.

Present:
Toni Pantier, President; Donna Walker, Vice President; Lucinda Francis, Recording Secretary; Sara Fisher, Corresponding Secretary; Doni Hinton, Treasurer; Jeni James, Treasurer-Elect, Carell Falsarella, Advocacy Chair; Robbie Duck, Awards Chair; Alicia Steer, Curriculum Co-chair; B.J. Potts, member; Dianna Buck, member; Martha King-Clark, member; Nedra Smith, guest; Christian Schmidt, guest; Glenna Williams, member; Carolyn Neely, member, Debra Hull, member, Kristin Swearengen, guest.

Call to Order:
Toni Pantier, President, opened the meeting at 4:30.
Minutes: Lucinda Francis, Recording Secretary, read the minutes from previous meeting.
Treasurer’s Report: Discussion was held regarding the total amount of money we allotted in the spring to the Nicholas Green Award. We will revisit the last set of minutes in regard to the Nicholas Green report.
Doni Hinton shared with us that the beginning balance is $26, 735.74. Extra income has come in the amount of $825.00. $80.00 more has come in from membership. These amounts were not on the previous balance. The balance has been corrected and now stands at $27, 640.74.
The bank account we hold in Tulsa is moving to Arvest Bank because they are convenient to Norman where our treasurer works.

Doni opened a small business account with 200 transactions per month at no cost.
We had outstanding invoices from Spring conference in the amount of $735.00.
As of August 27, we have zero expenses.

Doni read the new memberships between May and August.
Coalgate said they mailed their membership to UCO. Doni will check on it.
Corporate account requires a 2nd person to be on the account. Jeni James has been designated as this person. The bank in Tulsa did not have a copy of our last treasurer’s signature. Doni and Toni are taking care of this matter.

Mrs. Clower paid CONA for the camp her daughter attended. OAGCT sent a check to CONA through Mrs. Clower. Mrs. Clower will be contacted by Robbie Duck to obtain the original check from OAGCT and Doni will reissue payment to Mrs. Clower.

A motion was made and seconded that we will update the application form substitutions for camps for Beverly Riggs Camp Scholarships. This must be approved by the board. We will notify families by March 15th. Check will be made out to camp. Motion carried.

Our last newsletter cost $1476.50. Our newsletter budget is $2,000. Our concern is we will go over our budget this time, as well. The next newsletter will be emailed and will be sent regular mail, as well. After that we will be sending newsletters via email only. We will cross reference email and mail list for the November 1st newsletter and that will help with newsletter costs.
Alicia brought up the idea of corporations that might donate to our cause. These corporations were brainstormed by the group:

DELL, Sonic, Chesapeake, Devon, IMMY, Target, Astella’s, Wal-Mart, Target.

Donna Walker mentioned at the Texas conference she saw a postcard that said, “Would you contribute to scholarship fund?” The donor could then be mentioned in a newsletter, perhaps invited to the luncheon to hear our campers report back. Toni suggested Alicia put something in the newsletter to ask for help in creating this possibility.

Advocacy:
Carell Falsarella reported that a parent will be submitting an article for our newsletter. Carell made a pitch for getting parents involved in advocacy. The NAGC website has a list of things you should or shouldn’t do in regard to advocacy.

Donna Walker suggested we have our students who win our scholarships go to our legislators and thank them for their support. Toni asked her to put something in the newsletter for advocacy.

Awards:
Robbie Duck updated the awards and sent them to the webmaster. She made copies and brought them to Encyclomedia. Toni expressed the boards’ appreciation for those tasks. Webmaster Caleb and Heather Butler will be receiving a contract so they can be paid.

Website:
Toni reported that Marj Iven suggested a link where our membership would offer suggestions to extend any lesson plan that might be submitted. This falls under curriculum and Alicia Steer will be in charge.

Unfinished Business:
Sara Fisher will be responsible for contacting various student groups in regards to performance for Spring Conference.

Toni will contact Kristy to make sure the by-laws will be at the next meeting. The board must revisit them. They will be sent to membership by February for a vote.

NAGC conference is November 7-11, in Minneapolis, MN. Donna Walker made the motion and Sara Fisher seconded that Lucinda Francis and Alicia Steer be sent to NAGC by our organization.
Discussion was held regarding corporations supporting OAGCT in various categories to support teachers and students.

The next board meeting is Tuesday, September 25th, in Stroud at the Best Western.
The meeting adjourned at 6:30.

Respectfully submitted,
Lucinda Francis, Recording Secretary

Call to order:
New president Toni Pantier called the meeting to order at 12:30 pm. Members of the 2007-2008 board of directors introduced themselves to each other.

Those in attendance:
Toni Pantier, Kristy Ehlers, Catherine Dunn, Donna Walker, Dana Stair, Lucinda Francis, Robbie Duck, Alicia Steer, Marcia Rains, and Cindi Hodges, DONI HINTON

Toni Pantier opened the meeting with the question “What can we do for kids, teachers and parents?”
Toni will be sending an updated phone/email list for the board of directors.

TREAS. REPORT
Discussion was held about selling books and obtaining the income and how it affects our income. Kristy Ehlers assured the board that it is ok for us to sell the books BECAUSE IT DOESN’T AFFECT OUR TAX EXEMPTION.

We looked at the trend of the money our conference brings in. The 2005-06 conference brought in $13,884.00 and the 2006-07 conference brought in $23,910.00.

Newsletter:
Online email newsletter was discussed. The 1st two times the newsletter goes out, it will go by email and regular mail because we won’t have everyone’s email on our list yet. We also want to create a newsletter archive.

Our bulk mail permit is through OSU. If we purchase one through Oklahoma City, it will be as much as $150. OASCD will allow us to pay for the postage and use their bulk mail permit for a fee. The difference will be a little manual labor. We will only send out newsletter by regular mail twice, though.
What will we contribute to the newsletter this year? Donna Walker, Toni Pantier and Heather Butler could EDIT check the newsletter from the web site. We talked about Heather Butler receiving $100 quarterly for her efforts with the newsletter.

Webmaster:
Our webmaster receives $7.25 a month and we pay him extra to update the website for us. It was suggested to pay the flat rate to webmaster Caleb of $300/year for his services.
Heather’s and Caleb’s jobs are considered contract labor.

Kristy Ehlers created a contract for Heather and Caleb. Caleb will need to update the website quarterly in conjunction with the newsletter.

Dana Stair will check on monthly and hourly rate and Kristy Ehlers will make needed changes to the contract. DANA WILL SERVE AS THE TECHNOLOGY COMMITTEE CHAIR.

Treasurer:
In the area of PROPOSED budget FOR 2007-2008, the money allotted for the internet was raised from $250 to $350.

Wording under “newsletter” on the Income/Expense proposal was amended to include postage and printing. This will also include Heather’s payment for being editor of newsletter.
The board decided Caleb and Heather should be listed as part of the board.
Under “expense”, the $3,000 for “newsletter” was reduced to $2,000.

Kristy Ehlers made a motion to accept budget report WITH THE ABOVE CHANGES. Robbie Duck seconded. Motion passed.

Membership:
The board decided to keep the (registration) MEMBERSHIP fee of $20 in place for the coming year.

We would like there to be a contact message on the newsletter so people can update if they wish. It was suggested that an invoice be sent to people who are no longer active on our member list.

Toni will tell Susan to archive previous membership list. The honorary list will be deleted and a present day membership list for 2006(7)-08 will be created. An invoice to reinstate membership from 2006 will be sent out. Kristy suggested we include the governor and the State Superintendent on our HONORARY membership list.

Unfinished Business:
There were 31 Beverly Riggs camp scholarships sent in. 11 were awarded IN THE AMT. OF $4115. Robbie will update the form and ask the board to send other ideas of camp possibilities to her.
The budget was amended to raise awards and scholarships from $5,000 to $7,000 as the budget will allow. The Beverly Riggs scholarship will be raised to $5,000 as the budget will allow.
$625 scholarship money will be earmarked for the Nicholas Green scholarship.
The Cheryl Kennedy Scholarship will be changed to a scholarship/grant application. The amount of the award will remain the same for this year with the hopes of raising it for 2008-09.
The $500 Service Award will remain the same for this year.

State Department Report:
Catherine Dunn has joined the state department as a gifted specialist. She hails from Choctaw Public Schools.

Oklahoma is one of 23 states with a funded mandate regarding the gifted.

Newsletter item:
Kristy Ehlers and Catherine Dunn are free for workshops on gifted education. They may be requested from the State Department.

Encyclomedia:
The dates are August 29th and 30th. It will be held at the Cox Convention Center. The OAGCT luncheon will be on Wednesday, August 29th, at 12:00. NATHAN LEVY WILL SPEAK. The conference is free and people may register online. Host or hostess forms are also online. Go to Title3.SDE.state.ok.us/encyclomedia.com to register.

The LUNCHEON fee is $25, and purchase orders will not be accepted.

OAGCT has a booth and the board of directors will take turns manning the booth.
Glenda Choate will be asked to create a schedule for the board to man the OAGCT booth at Encyclomedia.

Kristy Ehlers offered to have any documents printed by the State Department that are for the OAGCT booth. Such documents should be sent to Kristy by August 15th. EVERYONE AGREED TO SEND ALL DOCUMENTS TO KRISTY SO THEY WILL BE DELIVERED TO THE BOOTH TOGETHER DURING SET-UP ON THE 28TH.

Our web site will have a link to the Encyclomedia.

Spring Conference:
Friday, February 22nd at UCO. Bertie Kingore will be the keynote speaker. HER EXPERTISE IS IN DIFFERENTIATION AND AUTHENTIC ASSESSMENT.

Kristy Ehlers will create a packet on Bertie Kingore for our Encyclomedia booth. She will also put together an interest survey.

Spring Conference will be in Central Oklahoma for 2008 and 2009. The possibility of changing location will be revisited for the year 2010.

Daniel Goleman, Carol Tomlinson, Keith Poleete and Susan Winebrenner were recommended as future speakers.

Vendor suggestions included Pieces of Learning and Team Chess. KRISTY WILL INFORM ALL VENDORS FROM ENCYCLOMEDIA ABOUT OUR SPRING CONFERENCE.

Donna Walker shared that she enjoyed student performances and asked if we could institute such a thing at spring conference? Putnam City Arts Academy and Millwood Arts Academy were mentioned as were various groups from Norman Public Schools. Dana suggested an art display could be put up at the conference so student works could be enjoyed.

Newsletter:
Dana suggested a Norman printer as a reasonably priced option for newsletters. She shared that University Presort can fold and staple.

Last summer the board said they would create a section in our newsletter that asked a question. This has been tabled until midyear to be considered then.

Joseph Renzulli sent information on the Renzulli Learning System. It will be placed in the newsletters as general information.

Catherine Dunn volunteered to submit articles for our quarterly newsletter. The board was pleased to accept her generous offer.

Deadline for submission to the fall issue of the newsletter is July (1st) 7th with the mailing date of August 1st.

FALL ISSUE TOPICS:
CINDI—TWICE EXCEPTIONAL
ROBBIE—UPDATED FORMS FOR AWARDS AND SCHOLARSHIPS;
WINNERS OF RIGGS SCHOLARSHIPS
MARCIA AND ALICIA—SOMETHING W/ CURRICULUM IDEAS / BOOK
IDEAS
CARELL–??
MELISSA AND Debbie–??
CATHERINE—PARENT RESOURCES
KRISTY—FROM THE STATE DEPT.
TONI—PRES. CORNER; LIST OF OFFICERS AND COMMITTEE CHAIRS;
CALENDAR OF EVENTS
SUbSAN—MEMBERSHIP APPLICATION
GLENDA—INFO. ON ENCYCLOMEDIA; LEVY BIO.
DANA—TECHNOLOGY INFO.
REST OF TOPICS FOR ISSUES TO BE DETERMINED AT NEXT BD. MTG.
Submission for the winter issue: October 1st; mailing date November 1st.
Submission for the spring issue: January 1st; mailing date February 1st.
Submission for the summer issue: April 1st; mailing date May 1st.
EACH COMMITTEE WILL SUBMIT AN ARTICLE FOR EACH NEWSLETTER.
HEATHER WILL SEND OUT AN E-MAIL REMINDER TWO WEEKS BEFORE EACH DEADLINE.

Bylaws:
The by-laws were revisited and changes were made. Please see attached copy.

Board Meetings:
The schedule for board meetings for 2007-2008 is as follows:
August 29 – Wed. – Encyclomedia, COX CONVENTION CENTER, AT THE CLOSE
OF THE ACTIVITIES FOR THE DAY
September 25 – last Tues., BEST WESTERN, STROUD, 5:30-7:00 (STATE VAN FROM OKC)
October 30 – last Tues., STATE DEPARTMENT, 5:30-7:00
January 29 – last Tues., E-MAIL
February 21 – Thurs. – Day before Conference, UCO, ASAP AFTER SCHOOL
April 29 – last Tues., STATE DEPARTMENT, 5:30-7:00
The meetings were adjourned at 4:10.
Respectfully submitted,
Lucinda Francis, Recording Secretary