Oklahoma Association of Gifted, Creative and Talented

Call to Order:
President Toni Pantier called the meeting to order at 5:45 p.m. Members signed in:
Sara Fisher, Lucinda Francis, Toni Pantier, Robbie Duck, Donna Walker, Alicia Steer, Doni Hinton, Marcia Rains, Cindy Hodges

We looked into the June ‘07 minutes to address a question about the Nicholas Green scholarship and we were reminded that we had allotted $625.00 to the scholarship.

Donna Walker will send Toni information regarding how the $625.00 will be divided. We will amend the minutes if we need to after we receive this information.

Minutes were amended to correct the Bank in Tulsa’s name to Bank of the West.

Recording Secretary:
Lucinda read the minutes for August 29th and September 25th.

Amendments were made:
Minutes were amended to correct the Bank in Tulsa’s name to Bank of the West.

Doni made an amendment to the Treasurer’s Report by adding Coalgate Public Schools back onto the outstanding invoice list for Spring Conference ‘07.

We looked into the June ‘07 minutes to address a question about the Nicholas Green scholarship and we were reminded that we had allotted $625.00 to the scholarship.

Donna Walker will send Toni information regarding how the $625.00 will be divided. We will amend the minutes if we need to after we receive this information.

A motion was made by Lucinda that the minutes be accepted with the amendments and Doni seconded the motion to accept the minutes.

Corresponding Secretary:
Sara reminded us that we will begin to send the newsletter to current membership via email if we have an address. If we do not have the email address for a member, we will mail the newsletter.

Foundation report:
This report was amended to show that the current balance is $2,945.06 and that $1000 of that is already promised to an applicant.

Treasurer’s Report:
Our beginning balance from 9/25/07 was $27,959.26. Luncheon tickets from Encyclomedia and membership dues brought in $1,615.00 which brought our balance to $29,574.26.

Expenses included NAGC Reimbursements, Gifted Oklahomans’ Foundations, Inc., SELPSO: EM luncheon reimbursement, and postage for a total of $3, 741.60.

The current balance on hand is $25, 832.66.

Outstanding invoices include those from Jones Public Schools, Coalgate Public Schools, Achilles, Janie Essary.

Doni shared that a $5.00 adjustment was made on a deposit.

Tory Clower’s parents have not been reimbursed for the amount of a scholarship for camp CONA which they funded initially for Tory. Doni will send a check this week. The check will be in the amount of $440.00 to Pam Clower.

Robbie made the motion that the October financial report be amended and accepted. Sara seconded the motion. Motion carried.

Doni will get the names of 2 other parents who are due reimbursement for summer camp in the amount of $380.00 each. The parents belong to students Zoe Kelly and Victoria White.

Newsletter Report:
Toni requested that we spotlight a student in our newsletter.

Board members will check on the possibility of a student doing the web page quarterly.

Family factoid page needs some additions from board members. Each will supply a few.

Advocacy Committee Report:
No report.

Parent Committee Report:
No report.

Curriculum Committee:
Alicia wrote a couple of articles regarding curriculum and Toni Pantier thanked her for her effort.

Alicia has a form that we can look at to create a donor card for our foundation.

Kristy suggested that Lucinda and Alicia look at state associations’ booths at NAGC when they are in Minneapolis this month to find ideas for donor forms and soliciting funds.

NAGC web site is a place we can look at state affiliates’ web sites. We can glean donor information from these sites.

Special Populations:
No report.

Awards:
Kristy has 2 outstanding service award nominations.

Technology:
No report.

State Department:
All of child count is in.
Compilation of data and annual report will be forthcoming.

Spring Conference:
We have a speaker, 4 vendors and 64 people registered to attend at this point. Doni’s school is coming to a Zambuku presentation. The deadline is December 1st for presentation applications. The conference is February 22 at UCO. Kristy and Sara will work together to come up with entertainment for the conference.

Donna Walker says she will check with Many Glow regarding using their writing/art from Get the Lead Out for our Spring Conference displays.

Toni asked Kristy to contact Bertie Kingore to do an article for the newsletter.

By-Laws:
Kristy will be emailing the by-laws to us so we can read and make changes on them before the next meeting. Kristy is using a NAGC format where 1 column is a current by-law and the right column is proposed. Kristy will email to the board before it is mailed to the general membership.

New Business:
Lucinda and Alicia will share something re: NAGC during the email conference. The email conference will be January 29th. There was discussion about setting up a conference call.
Donna Walker shared an idea for Summer Spectacular and about the new teachers’ conference in 2003 when new teachers were invited to a workshop at Roosevelt Elementary in Norman to give new teachers a venue to hear about gifted education.

Other Business:
Donna W. asked a question about Gifted Oklahomans’ Foundation and their purpose. The board explained that OAGCT had been asked to take the foundation over and oversee it. The idea originally was to grow the number of teachers who sought professional development. Now it’s specifically for teacher who are working on their doctorate. The board feels that it should be for other kinds of education as well.

Toni has specific questions from the board to ask Debbie Hull.

Toni reminded us how to respond to the email meeting.

Adjourned:
The meeting was adjourned at 7:30 p.m.

August 29, 2007

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August 29, 2007
Minutes for OAGCT Board Meeting
Encyclomedia, Cox Convention Center

Present:
Toni Pantier, President; Donna Walker, Vice President; Lucinda Francis, Recording Secretary; Sara Fisher, Corresponding Secretary; Doni Hinton, Treasurer; Jeni James, Treasurer-Elect, Carell Falsarella, Advocacy Chair; Robbie Duck, Awards Chair; Alicia Steer, Curriculum Co-chair; B.J. Potts, member; Dianna Buck, member; Martha King-Clark, member; Nedra Smith, guest; Christian Schmidt, guest; Glenna Williams, member; Carolyn Neely, member, Debra Hull, member, Kristin Swearengen, guest.

Call to Order:
Toni Pantier, President, opened the meeting at 4:30.
Minutes: Lucinda Francis, Recording Secretary, read the minutes from previous meeting.
Treasurer’s Report: Discussion was held regarding the total amount of money we allotted in the spring to the Nicholas Green Award. We will revisit the last set of minutes in regard to the Nicholas Green report.
Doni Hinton shared with us that the beginning balance is $26, 735.74. Extra income has come in the amount of $825.00. $80.00 more has come in from membership. These amounts were not on the previous balance. The balance has been corrected and now stands at $27, 640.74.
The bank account we hold in Tulsa is moving to Arvest Bank because they are convenient to Norman where our treasurer works.

Doni opened a small business account with 200 transactions per month at no cost.
We had outstanding invoices from Spring conference in the amount of $735.00.
As of August 27, we have zero expenses.

Doni read the new memberships between May and August.
Coalgate said they mailed their membership to UCO. Doni will check on it.
Corporate account requires a 2nd person to be on the account. Jeni James has been designated as this person. The bank in Tulsa did not have a copy of our last treasurer’s signature. Doni and Toni are taking care of this matter.

Mrs. Clower paid CONA for the camp her daughter attended. OAGCT sent a check to CONA through Mrs. Clower. Mrs. Clower will be contacted by Robbie Duck to obtain the original check from OAGCT and Doni will reissue payment to Mrs. Clower.

A motion was made and seconded that we will update the application form substitutions for camps for Beverly Riggs Camp Scholarships. This must be approved by the board. We will notify families by March 15th. Check will be made out to camp. Motion carried.

Our last newsletter cost $1476.50. Our newsletter budget is $2,000. Our concern is we will go over our budget this time, as well. The next newsletter will be emailed and will be sent regular mail, as well. After that we will be sending newsletters via email only. We will cross reference email and mail list for the November 1st newsletter and that will help with newsletter costs.
Alicia brought up the idea of corporations that might donate to our cause. These corporations were brainstormed by the group:

DELL, Sonic, Chesapeake, Devon, IMMY, Target, Astella’s, Wal-Mart, Target.

Donna Walker mentioned at the Texas conference she saw a postcard that said, “Would you contribute to scholarship fund?” The donor could then be mentioned in a newsletter, perhaps invited to the luncheon to hear our campers report back. Toni suggested Alicia put something in the newsletter to ask for help in creating this possibility.

Advocacy:
Carell Falsarella reported that a parent will be submitting an article for our newsletter. Carell made a pitch for getting parents involved in advocacy. The NAGC website has a list of things you should or shouldn’t do in regard to advocacy.

Donna Walker suggested we have our students who win our scholarships go to our legislators and thank them for their support. Toni asked her to put something in the newsletter for advocacy.

Awards:
Robbie Duck updated the awards and sent them to the webmaster. She made copies and brought them to Encyclomedia. Toni expressed the boards’ appreciation for those tasks. Webmaster Caleb and Heather Butler will be receiving a contract so they can be paid.

Website:
Toni reported that Marj Iven suggested a link where our membership would offer suggestions to extend any lesson plan that might be submitted. This falls under curriculum and Alicia Steer will be in charge.

Unfinished Business:
Sara Fisher will be responsible for contacting various student groups in regards to performance for Spring Conference.

Toni will contact Kristy to make sure the by-laws will be at the next meeting. The board must revisit them. They will be sent to membership by February for a vote.

NAGC conference is November 7-11, in Minneapolis, MN. Donna Walker made the motion and Sara Fisher seconded that Lucinda Francis and Alicia Steer be sent to NAGC by our organization.
Discussion was held regarding corporations supporting OAGCT in various categories to support teachers and students.

The next board meeting is Tuesday, September 25th, in Stroud at the Best Western.
The meeting adjourned at 6:30.

Respectfully submitted,
Lucinda Francis, Recording Secretary

OAGCT August 2007 Newsletter

webhank — Wed, 01 Aug 2007 16:27:12 +0000

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