August 29, 2007
Posted on August 29, 2007
Filed Under Board Minutes
August 29, 2007
Minutes for OAGCT Board Meeting
Encyclomedia, Cox Convention Center
Present:
Toni Pantier, President; Donna Walker, Vice President; Lucinda Francis, Recording Secretary; Sara Fisher, Corresponding Secretary; Doni Hinton, Treasurer; Jeni James, Treasurer-Elect, Carell Falsarella, Advocacy Chair; Robbie Duck, Awards Chair; Alicia Steer, Curriculum Co-chair; B.J. Potts, member; Dianna Buck, member; Martha King-Clark, member; Nedra Smith, guest; Christian Schmidt, guest; Glenna Williams, member; Carolyn Neely, member, Debra Hull, member, Kristin Swearengen, guest.
Call to Order:
Toni Pantier, President, opened the meeting at 4:30.
Minutes: Lucinda Francis, Recording Secretary, read the minutes from previous meeting.
Treasurer’s Report: Discussion was held regarding the total amount of money we allotted in the spring to the Nicholas Green Award. We will revisit the last set of minutes in regard to the Nicholas Green report.
Doni Hinton shared with us that the beginning balance is $26, 735.74. Extra income has come in the amount of $825.00. $80.00 more has come in from membership. These amounts were not on the previous balance. The balance has been corrected and now stands at $27, 640.74.
The bank account we hold in Tulsa is moving to Arvest Bank because they are convenient to Norman where our treasurer works.
Doni opened a small business account with 200 transactions per month at no cost.
We had outstanding invoices from Spring conference in the amount of $735.00.
As of August 27, we have zero expenses.
Doni read the new memberships between May and August.
Coalgate said they mailed their membership to UCO. Doni will check on it.
Corporate account requires a 2nd person to be on the account. Jeni James has been designated as this person. The bank in Tulsa did not have a copy of our last treasurer’s signature. Doni and Toni are taking care of this matter.
Mrs. Clower paid CONA for the camp her daughter attended. OAGCT sent a check to CONA through Mrs. Clower. Mrs. Clower will be contacted by Robbie Duck to obtain the original check from OAGCT and Doni will reissue payment to Mrs. Clower.
A motion was made and seconded that we will update the application form substitutions for camps for Beverly Riggs Camp Scholarships. This must be approved by the board. We will notify families by March 15th. Check will be made out to camp. Motion carried.
Our last newsletter cost $1476.50. Our newsletter budget is $2,000. Our concern is we will go over our budget this time, as well. The next newsletter will be emailed and will be sent regular mail, as well. After that we will be sending newsletters via email only. We will cross reference email and mail list for the November 1st newsletter and that will help with newsletter costs.
Alicia brought up the idea of corporations that might donate to our cause. These corporations were brainstormed by the group:
DELL, Sonic, Chesapeake, Devon, IMMY, Target, Astella’s, Wal-Mart, Target.
Donna Walker mentioned at the Texas conference she saw a postcard that said, “Would you contribute to scholarship fund?” The donor could then be mentioned in a newsletter, perhaps invited to the luncheon to hear our campers report back. Toni suggested Alicia put something in the newsletter to ask for help in creating this possibility.
Advocacy:
Carell Falsarella reported that a parent will be submitting an article for our newsletter. Carell made a pitch for getting parents involved in advocacy. The NAGC website has a list of things you should or shouldn’t do in regard to advocacy.
Donna Walker suggested we have our students who win our scholarships go to our legislators and thank them for their support. Toni asked her to put something in the newsletter for advocacy.
Awards:
Robbie Duck updated the awards and sent them to the webmaster. She made copies and brought them to Encyclomedia. Toni expressed the boards’ appreciation for those tasks. Webmaster Caleb and Heather Butler will be receiving a contract so they can be paid.
Website:
Toni reported that Marj Iven suggested a link where our membership would offer suggestions to extend any lesson plan that might be submitted. This falls under curriculum and Alicia Steer will be in charge.
Unfinished Business:
Sara Fisher will be responsible for contacting various student groups in regards to performance for Spring Conference.
Toni will contact Kristy to make sure the by-laws will be at the next meeting. The board must revisit them. They will be sent to membership by February for a vote.
NAGC conference is November 7-11, in Minneapolis, MN. Donna Walker made the motion and Sara Fisher seconded that Lucinda Francis and Alicia Steer be sent to NAGC by our organization.
Discussion was held regarding corporations supporting OAGCT in various categories to support teachers and students.
The next board meeting is Tuesday, September 25th, in Stroud at the Best Western.
The meeting adjourned at 6:30.
Respectfully submitted,
Lucinda Francis, Recording Secretary
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