June 27th, 2007
Minutes for OAGCT Retreat
State Department of Education
Call to order:
New president Toni Pantier called the meeting to order at 12:30 pm. Members of the 2007-2008 board of directors introduced themselves to each other.
Those in attendance:
Toni Pantier, Kristy Ehlers, Catherine Dunn, Donna Walker, Dana Stair, Lucinda Francis, Robbie Duck, Alicia Steer, Marcia Rains, and Cindi Hodges, DONI HINTON
Toni Pantier opened the meeting with the question “What can we do for kids, teachers and parents?”
Toni will be sending an updated phone/email list for the board of directors.
TREAS. REPORT
Discussion was held about selling books and obtaining the income and how it affects our income. Kristy Ehlers assured the board that it is ok for us to sell the books BECAUSE IT DOESN’T AFFECT OUR TAX EXEMPTION.
We looked at the trend of the money our conference brings in. The 2005-06 conference brought in $13,884.00 and the 2006-07 conference brought in $23,910.00.
Newsletter:
Online email newsletter was discussed. The 1st two times the newsletter goes out, it will go by email and regular mail because we won’t have everyone’s email on our list yet. We also want to create a newsletter archive.
Our bulk mail permit is through OSU. If we purchase one through Oklahoma City, it will be as much as $150. OASCD will allow us to pay for the postage and use their bulk mail permit for a fee. The difference will be a little manual labor. We will only send out newsletter by regular mail twice, though.
What will we contribute to the newsletter this year? Donna Walker, Toni Pantier and Heather Butler could EDIT check the newsletter from the web site. We talked about Heather Butler receiving $100 quarterly for her efforts with the newsletter.
Webmaster:
Our webmaster receives $7.25 a month and we pay him extra to update the website for us. It was suggested to pay the flat rate to webmaster Caleb of $300/year for his services.
Heather’s and Caleb’s jobs are considered contract labor.
Kristy Ehlers created a contract for Heather and Caleb. Caleb will need to update the website quarterly in conjunction with the newsletter.
Dana Stair will check on monthly and hourly rate and Kristy Ehlers will make needed changes to the contract. DANA WILL SERVE AS THE TECHNOLOGY COMMITTEE CHAIR.
Treasurer:
In the area of PROPOSED budget FOR 2007-2008, the money allotted for the internet was raised from $250 to $350.
Wording under “newsletter” on the Income/Expense proposal was amended to include postage and printing. This will also include Heather’s payment for being editor of newsletter.
The board decided Caleb and Heather should be listed as part of the board.
Under “expense”, the $3,000 for “newsletter” was reduced to $2,000.
Kristy Ehlers made a motion to accept budget report WITH THE ABOVE CHANGES. Robbie Duck seconded. Motion passed.
Membership:
The board decided to keep the (registration) MEMBERSHIP fee of $20 in place for the coming year.
We would like there to be a contact message on the newsletter so people can update if they wish. It was suggested that an invoice be sent to people who are no longer active on our member list.
Toni will tell Susan to archive previous membership list. The honorary list will be deleted and a present day membership list for 2006(7)-08 will be created. An invoice to reinstate membership from 2006 will be sent out. Kristy suggested we include the governor and the State Superintendent on our HONORARY membership list.
Unfinished Business:
There were 31 Beverly Riggs camp scholarships sent in. 11 were awarded IN THE AMT. OF $4115. Robbie will update the form and ask the board to send other ideas of camp possibilities to her.
The budget was amended to raise awards and scholarships from $5,000 to $7,000 as the budget will allow. The Beverly Riggs scholarship will be raised to $5,000 as the budget will allow.
$625 scholarship money will be earmarked for the Nicholas Green scholarship.
The Cheryl Kennedy Scholarship will be changed to a scholarship/grant application. The amount of the award will remain the same for this year with the hopes of raising it for 2008-09.
The $500 Service Award will remain the same for this year.
State Department Report:
Catherine Dunn has joined the state department as a gifted specialist. She hails from Choctaw Public Schools.
Oklahoma is one of 23 states with a funded mandate regarding the gifted.
Newsletter item:
Kristy Ehlers and Catherine Dunn are free for workshops on gifted education. They may be requested from the State Department.
Encyclomedia:
The dates are August 29th and 30th. It will be held at the Cox Convention Center. The OAGCT luncheon will be on Wednesday, August 29th, at 12:00. NATHAN LEVY WILL SPEAK. The conference is free and people may register online. Host or hostess forms are also online. Go to Title3.SDE.state.ok.us/encyclomedia.com to register.
The LUNCHEON fee is $25, and purchase orders will not be accepted.
OAGCT has a booth and the board of directors will take turns manning the booth.
Glenda Choate will be asked to create a schedule for the board to man the OAGCT booth at Encyclomedia.
Kristy Ehlers offered to have any documents printed by the State Department that are for the OAGCT booth. Such documents should be sent to Kristy by August 15th. EVERYONE AGREED TO SEND ALL DOCUMENTS TO KRISTY SO THEY WILL BE DELIVERED TO THE BOOTH TOGETHER DURING SET-UP ON THE 28TH.
Our web site will have a link to the Encyclomedia.
Spring Conference:
Friday, February 22nd at UCO. Bertie Kingore will be the keynote speaker. HER EXPERTISE IS IN DIFFERENTIATION AND AUTHENTIC ASSESSMENT.
Kristy Ehlers will create a packet on Bertie Kingore for our Encyclomedia booth. She will also put together an interest survey.
Spring Conference will be in Central Oklahoma for 2008 and 2009. The possibility of changing location will be revisited for the year 2010.
Daniel Goleman, Carol Tomlinson, Keith Poleete and Susan Winebrenner were recommended as future speakers.
Vendor suggestions included Pieces of Learning and Team Chess. KRISTY WILL INFORM ALL VENDORS FROM ENCYCLOMEDIA ABOUT OUR SPRING CONFERENCE.
Donna Walker shared that she enjoyed student performances and asked if we could institute such a thing at spring conference? Putnam City Arts Academy and Millwood Arts Academy were mentioned as were various groups from Norman Public Schools. Dana suggested an art display could be put up at the conference so student works could be enjoyed.
Newsletter:
Dana suggested a Norman printer as a reasonably priced option for newsletters. She shared that University Presort can fold and staple.
Last summer the board said they would create a section in our newsletter that asked a question. This has been tabled until midyear to be considered then.
Joseph Renzulli sent information on the Renzulli Learning System. It will be placed in the newsletters as general information.
Catherine Dunn volunteered to submit articles for our quarterly newsletter. The board was pleased to accept her generous offer.
Deadline for submission to the fall issue of the newsletter is July (1st) 7th with the mailing date of August 1st.
FALL ISSUE TOPICS:
CINDI—TWICE EXCEPTIONAL
ROBBIE—UPDATED FORMS FOR AWARDS AND SCHOLARSHIPS;
WINNERS OF RIGGS SCHOLARSHIPS
MARCIA AND ALICIA—SOMETHING W/ CURRICULUM IDEAS / BOOK
IDEAS
CARELL–??
MELISSA AND Debbie–??
CATHERINE—PARENT RESOURCES
KRISTY—FROM THE STATE DEPT.
TONI—PRES. CORNER; LIST OF OFFICERS AND COMMITTEE CHAIRS;
CALENDAR OF EVENTS
SUbSAN—MEMBERSHIP APPLICATION
GLENDA—INFO. ON ENCYCLOMEDIA; LEVY BIO.
DANA—TECHNOLOGY INFO.
REST OF TOPICS FOR ISSUES TO BE DETERMINED AT NEXT BD. MTG.
Submission for the winter issue: October 1st; mailing date November 1st.
Submission for the spring issue: January 1st; mailing date February 1st.
Submission for the summer issue: April 1st; mailing date May 1st.
EACH COMMITTEE WILL SUBMIT AN ARTICLE FOR EACH NEWSLETTER.
HEATHER WILL SEND OUT AN E-MAIL REMINDER TWO WEEKS BEFORE EACH DEADLINE.
Bylaws:
The by-laws were revisited and changes were made. Please see attached copy.
Board Meetings:
The schedule for board meetings for 2007-2008 is as follows:
August 29 – Wed. – Encyclomedia, COX CONVENTION CENTER, AT THE CLOSE
OF THE ACTIVITIES FOR THE DAY
September 25 – last Tues., BEST WESTERN, STROUD, 5:30-7:00 (STATE VAN FROM OKC)
October 30 – last Tues., STATE DEPARTMENT, 5:30-7:00
January 29 – last Tues., E-MAIL
February 21 – Thurs. – Day before Conference, UCO, ASAP AFTER SCHOOL
April 29 – last Tues., STATE DEPARTMENT, 5:30-7:00
The meetings were adjourned at 4:10.
Respectfully submitted,
Lucinda Francis, Recording Secretary